DASAIM 77th Annual meeting

Programme: see DASAIM's program here

Budget: On the way

Accommodation: Companies must book their own accommodation

Setup/taredown:

Set-up: November 11 from 8:00 – 11:00 PM (it is not possible to setup earlier on this date)

Set-up: 12 November from 7:00 – 9:00 AM (all booths must be ready for when the participants arrive)

Takedown: November 13 from 2:30 PM – after last break until 5:00 pm

During this time frame, by agreement with the organizer, there will be no Scandic staff on site to assist. It is possible to hire staff to help with set-up/take-down and handling freight at the following daily rates, to be ordered by email meeting.copenhagen@scandichotels.com no later than 14 days before the exhibition:

• Assistance with set-up/tack-down

• Assistance with freight handling

• Prices include VAT and are based on an hourly rate of DKK 550, with a minimum of 5 hours

Sending materials for the event:

You are welcome to send brochure materials to us before the exhibition, however a maximum of 2 business days before the exhibition starts from 8:00 PM.

Shipments to Scandic Copenhagen must be clearly marked:

DASAIM 11.11.26

C/O Scandic Copenhagen – Attn: Amalie

Vester Sogade 6

DK-1601 Copenhagen.

We strongly recommend organizing pickup of materials the day the event ends.

POST-EVENT SHIPPING: It is possible to ship materials, documents and/or anything else you may need for your exhibition after the event. As an exhibitor, you are responsible for booking your shipment, packaging the shipment correctly and labeling the package correctly. Things must be collected on Friday

Please note that we do not schedule any pickups on the weekend.

Choosing your Booth Placement

When booking, please make sure to wish for 3 booths and we will do our best to ensure that you get one of your wishes. the booths will be divided through the: "first come, first served" policy.

See the Booth Plan here

Name badges: We will provide name badges for all the exhibitors attending. The name badge will be provided by ConEx and will have ConEx name or logo on the badge and Lanyards

InnovationWalk

We are continuing our Innovation Walk from last year.

The idea is that we will create groups of exhibitors that the participants can visit on a guided tour during the breaks.

We will have approx. 3 companies per group and each company has about 3 min. to make an "elevator" speech where the participants can ask questions afterwards.

It will be one of us from ConEx that will go round with the groups

Since the Acoustics at the venue is not the best for this, we are looking into getting some "Silent Event" headphones, so that the groups and companies can hear each other.

To give us your information for the Innovation Walk please send information about what you will be bringing on the booth via submitting it via this form: (on the way)

Catering and registration

Price per registration: DKK 2,300

Included in this registration is the following:

• Access to the exhibition area

• Access to the Scientific Programme

• Full catering for the representative during the Conference (pricing explained below)

• Nametag for the representative

Catering pricing explained: 

Catering prices are set by the hotel directly and not by DASAIM or ConEx.

Price per day: (full catering - morning, lunch and afternoon): DKK. 616

Lunch price per day: DKK 365 plus one soda DKK 25

Total for the 2 days: DKK 1,278

Inventory booking:

You have the option of purchasing additional items for the stand, which, depending on your conditions, can be prepaid or invoiced after the event.

• Tablecloths DKK 25 per piece, per day

• High cafe table DKK 250 per piece, per day (while stocks last)

• High bar stool DKK 250 per piece, per day (while stocks last)

• Extra power DKK 35 per cable, per day

• Flower prices are available upon request

• AV technology incl. lighting and sound prices to be announced

• Cleaning of furniture brought in from DKK 250 (30 minutes valid on 1 stand)

• Extra vacuuming/washing of floor areas from DKK 250 (30 minutes valid on 1 stand)

All orders from exhibitors must be collected by the meeting booker and sent to the relevant coordinator at the hotel at the following email address: meeting.copenhagen@scandichotels.com no later than 14 days before the exhibition.

Contact: Please contact Karen or Rikke at info@conex.dk, If you have any questions about the exhibition