Privacy Policy

Personal data policy and GDPR

Record – Data controller - ConEx

Record of processing activities

Data controller

Company name, CVR number and contact information:

Con.Ex ApS
CVR no. 38350129
Millingvej 20
3450 Allerød, Denmark
Phone +45 30965264
Email: info@conex.dk

The joint data controllers and their contact information:

Noone

Purpose

We collect information about your name and email when you write to us via our website. This is necessary in order to be able to respond to your inquiry.

When booking a stand for events, information is collected about the desired stand size, participants, telephone number, email address and invoice information (name, CVR number, address, etc.). This information is necessary to make a contract and contact the exhibitor if necessary.

Categories of data subjects and personal data

Category of registered persons:

  • Exhibitors
  • Former exhibitors

Information processed about the data subjects:

  • Identification information: Yes
  • Race or ethnic origin: No
  • Political, religious or philosophical beliefs: No
  • Trade union affiliation: No
  • Health information: No
  • Biometric data for identification purposes: No
  • Sexual relations: No
  • Criminal offences: No

Categories of recipients

Categories of recipients: Noone

Third countries and international organisations

Transfer of personal data: No

Data storage

Information on existing exhibitors will not be deleted before the exhibition has been held.

Information on previous exhibitors is deleted when it is no longer necessary, but no later than the current calendar year + 5 years after last contact.

Technical and organisational security measures

Processing of personal data in connection with HR work is carried out in accordance with internal guidelines, including authorization, access control and logging.

Personal data is stored pseudonymized and encrypted and transmitted encrypted.

Physical materials are stored under lock and key.

Privacy policy

  1. Data controller

The company listed below is responsible for processing your personal data:

Con.Ex IVS
CVR no. 38350129
Millingvej 20
3450 Allerød, Denmark

You can contact us via the telephone number or e-mail address mentioned below, if you have any questions regarding the processing of your personal data or wish to make use of your rights to restrict processing, to erasure, to object to processing or to withdraw your consent (please see section 5 below):

Telephone number: (+45) 30965264

E-mail address: info@conex.dk

  1. Purposes of processing your personal data

Con.Ex IVS will only process your personal data, if we have a legitimate basis.

The purpose of processing your personal data is to process your inquiry for a stand at one of our exhibitions or to answer any questions via e-mail or contact form.

We only collect information that is necessary to process your inquiry.

The basis for processing your data is to perform our obligations under a contract or a result of our legitimate interest.

Newsletters

You can subscribe to our newsletter by ticking off ”I hereby subscribe to the newsletter” in your exhibition contract with us or by making a written inquiry.

We will not subscribe you to our newsletter, unless we have your written consent to do so.

The basis for our processing of your personal data by sending you newsletters is therefore your explicit written consent.

You can withdraw your consent at any time by contacting us or by ticking off “Unsubscribe to newsletter” in each newsletter.

  1. Data storage – erasure of personal data

We only store your personal data as long as we have a legitimate basis to do so.

As a rule, we delete data on former exhibitors, when the data is no longer needed, and no later than end of the current year + 5 years since last contact with the exhibitor.

We also delete the personal data used in connection with newsletters, when you withdraw your consent, unless we have a legitimate basis to keep your data.

  1. Security measures

Con.Ex IVS safeguards your personal data and has implemented adequate technical and organisational security measures in order to ensure high security levels.

  1. Your rights as a data subject

ConEx has taken all necessary and adequate steps to protect your personal data and ensure your rights as a data subject.

According to the GDPR and the Danish Act on Processing of Personal Data, you have certain rights described below:

  • The right to know which of your personal data we process
  • The right to know the purpose of processing your personal data
  • The right to know if/why/to whom we transfer your personal data
  • The right to know how long we store your personal data or the criteria for defining such storage times

You also have the right(s) to:

  • Rectify inaccurate/incomplete personal data (right to rectification)
  • Erase your personal data (right to erasure)
  • Restrict ConEx’s processing of your personal data (right to restriction)
  • Request access to the personal data ConEx processes about you (right of access)
  • Receive personal data concerning you in a structured, commonly used and machine-readable format or transmit your personal data to a third party without hindrance from ConEx, if technically possible (right to data portability)

If you wish to make use of your rights as described above or have any questions to that, please contact ConEx (see contact information in section 1).

Filing of complaint

You have the right to object at any time to the processing of your personal data. If you wish to object, we kindly ask you to contact us. All inquiries will be taken seriously and we strive to be a trustworthy business partner for our users/exhibitors.

If your complaint is not resolved by ConEx to your satisfaction, you can choose to file a complaint to the Danish Data Protection Agency.

Datatilsynet (Danish Data Protection Agency)
Telephone no.: (+45) 3319 3200
E-mail: dt@datatilsynet.dk
Website: www.datatilsynet.dk