Terms and Conditions for exhibitors

Exhibitors
Exhibiting companies and products shall be approved by Con.Ex. An approved company may exhibit products, devices and services, provided that these products, devices and services comply with Danish laws and regulations and the Danish Ethical Rules for Promotion of Medicinal Products towards Healthcare Professionals, if the exhibiting company is a member of Lif or regulated by the Ethics Board for the Pharmaceutical Industry (ENLI). Companies regulated by ENLI must notify ENLI of the exhibition. Companies subject to The medical industry must follow Medtech Europe's Code of Ethical Business Practice which they are ethical guidelines for the Medicoindustrie. Con.Ex offers exhibition opportunities even if a program is not specifically healthcare, educational, or final.

It is the responsibility of the exhibitor to comply with the above mentioned laws and regulations. Con.Ex reserves the right to refuse exhibition stand rental or to terminate a contract, if a company fails to comply with the laws and regulations.

Exhibitor's own contract and applicable terms
Regardless of the content of the company's internal contract or terms, the contract issued by Con.Ex in connection with the purchase of an exhibition stand or the conclusion of sponsorship is valid and binding. If the company submits its own contract, this is not valid unless the Con.Ex contract is included as an annex or signed by the exhibitor. Any conflicting provisions in the company's internal contract are considered invalid in relation to the Con.Ex contract.

Exhibition stand allocation and costs
Con.Ex shall allocate all exhibition stands and reserves the right to alter the original exhibition stand allocation. Con.Ex shall inform the exhibitor’s contact person hereof.

Exhibition stand costs shall be outlined on www.conex.dk for each event.

Exhibition stands will always be placed near the conference rooms and the professional content of the event. Con.Ex shall strive to place all exhibition stands separately and in sections restricted to healthcare professionals only. Exhibitions may include promotion of prescription medicine, provided that the exhibition stand is separated from the general public as required by Danish laws and regulations.

Economy
Con.Ex complies with all VAT rules. The invoice will be mailed from Con.Ex:

Address:
Millingvej 20
3450 Allerød, Denmark
Email: info@conex.dk
VAT: 38350129
Bank account: 8117-1043727
IBAN: DK0581170001043727
SWIFT: NYKBDKKK
Bank: Nykredit
Bank address: Copenhagen Road 45-47, 4000 Roskilde

Alterations or cancellations
Cancellations by Con.Ex
Con.Ex may cancel the event due to unforeseen events (e.g. official measures, labor dispute, force majeure, etc.) and retain only the exhibitor's administration fee. All remaining fees must be refunded. In the event of cancellation by Con.Ex or the organizers, no hotel or airline expenses can be reimbursed by Con.Ex.

Cancellations by exhibitors
Exhibitors can at any time cancel their exhibition stand rental so long as they inform Con.Ex hereof in writing. Con.Ex shall refund the exhibition stand rental as agreed with the event organiser and the exhibitor. The administrative fee shall be retained to cover administrative costs. It is the responsibility of the exhibitors to cancel any reservations (including hotel, flights etc.). Con.Ex reserves the right to resale any exhibition stand cancelled by the exhibitor.

Exhibition stand allocation and activities
Any stand space not occupied by the start of the event will be considered a no-show and that space will be forfeited by the exhibitor. Unless a delay has been reported, the forfeited stand may be resold or used by Con.Ex without any obligation to make any refund. It is the exhibiting company's responsibility to inform relevant personnel in good time of the scope of the exhibition.

The exhibitor cannot share or sublease an exhibition stand to another company, unless otherwise agreed with Con.Ex.

Exhibitors can only display and distribute promotion material and interact with visitors at the exhibition stand.
Activities on and operation of the stand must be carried out in such a way that the event or surrounding stands are not disturbed. The exhibitor must conduct his activities on the purchased stand, not outside, without prior agreement with Con.Ex. Con.Ex is authorized to exclude the exhibitor from the event without reimbursement of costs.

Fire safety
Exhibitors are responsible for knowledge of and compliance with all fire and safety requirements and shall comply with the guidelines issued by the venue representative.

Liability
Con.Ex shall be liable only for damages or gross negligence, loss of life, bodily harm and impairment to health inflicted at the event venue, on its employees and agents.

The above mentioned limitations of liability shall also apply to the personal liability of employees and representatives of Con.Ex. There shall be no further liability on the part of Con.Ex.

Insurance
The exhibitor is explicitly urged to make use of his own possibilities of insurance. Con.Ex shall bear no insurance risk on behalf of the exhibitor. Con.Ex assumes that the exhibitor is adequately insured.

Furthermore, exhibitors are encouraged to take out insurance for sensitive or valuable items. Con.Ex does not assume responsibility for exhibitors' property. Con.Ex is happy to help handle the exhibitor's materials, but it is the responsibility of the exhibiting company and its insurance that covers it.

Visitors and staff
If no other agreement has been made, access shall be restricted to registered visitors and staff aged 18 or older only.

Con.Ex shall take no responsibility for loss or damage to visitors caused by exhibitors or for loss or damage to exhibitors and their equipment/exhibits caused by visitors.

Alterations of terms and conditions
Con.Ex reserves the right to alter these terms and conditions at any time. All alterations are binding for the exhibitor. Any questions not included and/or clarified in these terms and conditions, can be forwarded to info@conex.dk.